What's new?

Adjusting and submitting timesheets of other employees

It can be a struggle to get time entries submitted in time when colleagues are not able to submit them because they are sick or on vacation. To make sure the process of submitting time entries never comes to a hold, a new feature is released which enables staff employees to adjust and submit time entries of other employees.

To access the timesheets of other employees, the person card has a new item in the dropdown menu. Tapping on ‘Timesheets’ opens the timesheets of that person and makes it possible to adjust and submit time entries.

Access timesheets of others

Alternative flow for approval draft invoices

From feedback we’ve learned that for some companies the support staff takes care of the approval of draft invoices in stead of project managers. Since both flows are common practices, a new switch is introduced which selects the desired approval flow. This switch can be found in back office function ‘Project invoicing settings’.

When option 'Support staff' is selected, draft invoices can be approved in back office function ‘Draft invoices’, which is described in the next paragraph.

Adjust draft invoices

More hours realized than you want to be invoiced? No need to reject the invoice and correct the hours in the time sheets, because with the new back office functionality ‘Draft invoices’ it is possible to change the number of hours on draft invoices. When hours are changed, a new draft invoice will be generated automatically and put on the feed of the project manager for approval. Only the invoiced hours are changed, realized hours will be untouched.

Note: when the approval of draft invoices is done by staff employees (see previous paragraph), draft invoices can be approved in this function by action ‘Approve’. 

Multiple receivers for project invoices

Draft invoices are sent to the email address which is specified for the customer. Now it’s possible to specify multiple email addresses. Just tap on the ‘plus-icon’ next to the field to add more.

Add email addresses for invoices

Set the level of detail of invoices

Some customers wants to see a detailed specification on the invoice of all time entries. Others only want a specification per activity and employee.

Now it’s possible to set-up the desired level of detail per customer so each customer can get the desired level of detail on his invoices. Off course this setting applies only for invoicing time and material projects. 

Set the level of detail of invoices

Text invoice

When generating draft invoices with function 'Create draft invoices' you can specify a text which wil be displayed on each created invoice. This text can be used if you want to let your customers know which period the invoice concerns.

Invoice discount

A new feature enables you to give an invoice discount in percentages. Just tap on option ‘Add discount’ in the project form and specify the percentage and description which will be displayed on the invoice.

Limitation of spend hours on projects

VOGSY lets you know if budgets are exceeded by a notification on the feed. Now it’s possible to prevent exceeding these budgets by a simple switch, which makes it impossible to log time if all allocated hours are spend. This limitation can be activated per deliverable by checking field ‘Limit time entries to allocated hours’.

Limitation of spend hours